Thursday, January 14, 2021

Here's how Office 365 users can get a custom email address without corporate headaches

Once the records are verified you will see the confirmation window saying You're all set up. Google's Gmail and Microsoft's Outlook.com are the two most popular free email services in the world, and either one is a perfectly good choice for your primary email account. As long as you're willing to settle for an address in someone else's domain, that is. Using a unique custom domain like "" with Microsoft 365 can help build credibility and recognition for your brand and can boost your business as a small business owner.

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There's no way to connect a domain from another registrar to this account. I paid $12 and change for the first year of my .com domain, but renewals are a pricey $18 a year, and you'll have to pay another $10 a year if you want your contact information to be confidential, making for a $28 annual bill after the year-one promo offer expires. In short, the easiest way to reduce the chances of human error and to save yourself some typing is to copy and paste the DNS record information.

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Follow the prompts to purchase or attach a domain at GoDaddy, and then enter the name you want to use for your personalized address. To attach a custom domain to Outlook.com, start on this Settings page. By contrast, Google Domains charges a flat $12 for a .com domain, with privacy protection as a no-cost option. Likewise, Namecheap charges $13 for a .com domain and promises that its WhoisGuard privacy protection service is "free forever." Read more on how you can change your email address to have it accommodate your custom domain name.

If you prefer to use the default domain name, you can do so for as long as you like. When validation of TXT record happens correctly you should see Update DNS settings screen. Select Skip this step checkbox and click Verify button to proceed. You have to pay an annual fee to register and manage the domain, but there are no extra charges as long as your Office 365 subscription is active.

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I registered a domain named posey365.com.After acquiring your custom domain name, it’s time to add it to a Microsoft 365 account. Secondary addresses are great for alternate spellings of your alias, or when you are changing domains or addresses as both the old address and the new address can be delivered to one mailbox and all replies will use the new email address. Of course, there's no technical check that will stop you from switching a small business over to the premium features of Office 365 Home in Outlook.com, but that license agreement should frighten off most prudent business owners. First, you are required to use GoDaddy to purchase or manage your custom domain.

Finally, you get one and only one personalized email address per mailbox. This feature doesn't support creating additional aliases using your custom domain beyond the first one you create for each mailbox. The next screen will display the DNS records that you need to setup for your domain in order to start using Office 365 for email. You need to create MX record, 2 CNAME records and a TXT record. Use Select your DNS host link to see instructions for adding DNS records for your DNS hosting provider.

What shortcuts can I take when adding the required DNS records for Microsoft 365 to function?

Select Skip this test if you use custom DNS setup and click Verify button. If you have a subscription to Office 365 Home, you can share that subscription with up to five people, each of whom also gets to create a personalized email address in your custom domain. The web-based interface is ad-free, and you can use any email client, including the Windows 10 Mail app or the Outlook program included with Office 365, to access your account.

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Second, Microsoft already saw you calculating how much you could save by ditching your expensive corporate account for this much cheaper option. You have the option of creating a custom domain name during the initial Microsoft 365 setup process.Of course, you don’t have to supply a custom domain name immediately. You can always use your default domain name for now and add your custom one at any point in the future.

It’s also worth noting that DNS records related to Skype and Microsoft Intune are optional. You won’t need to add those records unless you plan on using those services. Once the domain verification process completes, you’ll receive a prompt to add more DNS records to the domain’s DNS server. These records aren’t for verification purposes, but you’ll need them to make Microsoft 365 work properly.

office 365 home premium custom domain

Furthermore, it’s not the best option if you plan on creating additional DNS records for unrelated services. Microsoft first rolled this feature out as a standalone Outlook.com Premium subscription back in 2016, but closed the program in late 2017. For the handful of readers who still have one of these subscriptions, Microsoft sent out a notice this week that it will shut down the Outlook.com Premium dashboard at the end of February 2020 and will not renew those subscriptions when they expire.

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But it’s still good to go for a custom domain name — because it’ll better reflect your corporate identity. All small business tenants should have access to the Exchange Admin Center, but if you don't you can log into the Exchange control panel to edit the account and add additional addresses to a mailbox. This dialog box takes you to GoDaddy, which is the only supported domain registrar for Office 365 consumer accounts.

office 365 home premium custom domain

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Microsoft 365 fully supports having multiple custom domain names. However, you can only map one custom domain name to each mailbox. Hopefully, you already have a custom domain name you can use. You can go to any one of the countless domain registries available online to purchase a domain name.

office 365 home premium custom domain

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